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2. ETD Status
3. File Uploads
6. Special Characters/HTML Entities
9. Cookies
10. The Graduate School Review Process
12. Starting Over
Use the login page to log in to the ETD submission process. If you do not have an account, you will be given the opportunity to create one. Once you have begun the process of submitting your ETD, you will be able to use the same username and password to continue making changes to your information until your ETD is approved by the Graduate School. The security system used by the submission process requires that your browser support and allow cookies. Back to Top
The submission process uses a persistent ETD Status message to keep you aware
of what you've already done, and what still needs to be done before your ETD
can be approved. You should also use this status window to navigate among the
different steps of the submission process. In order to be considered complete, your ETD must: Have all of its title page information (author, title, keywords, etc.) entered.
Sample ETD Status message (links removed) Start Over Back to Top Adding Files File uploads through a browser window are supported by all versions of Netscape
greater than 3.0 and all versions of Internet Explorer greater than 4.0. File
uploads will not work properly if your browser is using a proxy server of any
kind. Our file upload page can generally support files of up to 20 Megabytes in size.
It is reccommended that you keep your files under this size, as it increases
the usability of your research over the Web. However, if you need to submit
a larger file, ftp access is also available on request. The file name should be: lastname_firstname_middleinitial_yearsemester_degree.pdf, for instance: George P. Burdell who is submitting a dissertation for his Ph.D. degree in Summer 2004 would name the file "burdell_george_p_200408_phd.pdf" if he submitted his masters thesis in Fall 2005 he would name his file "burdell_george_p_200512_mast.pdf" (All lower case letters please, no caps). Macintosh users especially, make sure your file has the .pdf file extension at the end. Please adhere to the naming convention, it was instituted to aid access to your work. (Fall Semester: 12, Spring Semester: 05, Summer Semester: 08) Acceptable formats:
Thesis (front matter / preliminaries)
Thesis (body)
Images
Video
Audio
Back to Top
In general, you can copy and paste your abstract (of no more than 350 words)
from a standard word processing program into the abstract field in your browser
window. Be aware that special characters such as é and this section sign, §, often will
not copy correctly if you cut and paste them into the form. Instead of these special
characters, you should use the equivalent HTML entity (i.e. " instead
of " and é instead of é). The UMI
Guidelines for Dissertations in Digital Format state that "If multi-media
elements are used in the document, file formats should be identified in the
dissertation/thesis abstract." http://www.umi.com/hp/Support/DServices/prepare/submit.htm. Back to Top
To improve access to your ETD, select keywords or phrases that are NOT already
in your abstract or title page. All of those words are already indexed for searching.
Selecting additional words and phrases that are descriptive and unique will
increase the probability that searches will retrieve your ETD. Consult your
chapter subheadings and conclusion for different but appropriate search terms.
If you cut and paste your keywords from your word processor, you should be aware
of any special characters (umlauts, accent marks, quotation marks), and replace
them with the appropriate HTML entity. Back to Top 6. Special Characters/HTML entities
Some special characters do not display in a browser window. For a number of
these cases, there are HTML entities which can be used to safely display the
special characters. An HTML entity consists of an ampersand (&), a word
or number (quot, for example), and a semicolon (;). The following is a short
list of special characters and the HTML entity equivalents. Name Syntax Character Description For a more complete list of HTML entities, please visit the following URL,
which is maintained by the World Wide Web Consortium: http://www.w3.org/MarkUp/HTML3/latin1.HTML Back to Top
1. WORLDWIDE: Access to all portions of the ETD will be freely available worldwide.
2. NO ACCESS: REQUEST FOR NO ACCESS: Access to all portions of the ETD will be restricted for a period of one year to all including the Georgia Tech community. This option addresses situations such as when a patent application is planned, or when proprietary interests are at stake. NOTE: THIS OPTION MAY ONLY BE EXCERCISED WITH THE WRITTEN CONSENT OF THE MAJOR PROFESSOR. YOU MAY CHOOSE THIS OPTION, BUT IF NO LETTER IS RECEIVED FROM THE FACULTY MEMBER ACCESS WILL BECOME "WORLDWIDE." (This option may be extended if the major professor petitions the Graduate School in writing. If no written request for an extension is requested and granted, the thesis will be released after one year without further notice.)
Back to Top 8. Browser Compatibility Issues
In order to use the ETD submission process, your browser must support cookies
and file uploads. There are currently known incompatibilities with the Macintosh
version of Netscape version 3.02, you will need to upgrade if you are using
this version. Back to Top
A cookie is a bit of information about a user or session that is stored in a
cookies.txt file by a compatible browser. Whenever the browser requests a page
from a host for which it has cookie information, it also sends the cookie information
along, which can be used by any scripts or CGI programs capable of processing
cookie data. In our case, this cookie is used to store a unique session ID,
so that it is not neccessary for you to log in repeatedly before visiting each
subsequent page in the process. Most recent browsers come with cookies enabled, but people often disable them
for various reasons. If your browser has cookies disabled, consult the documentation
(online or otherwise) that comes with your browser for instructions on reenabling
cookies. The session cookies issued by our scripts are set to expire in 15 minutes,
but are renewed by each subsequent script. If you remain on the same page for
more than 15 minutes, your cookie will expire, and you will be required to log
in again. If this happens, you can still use the "back" button on
your browser to return to the page you were working on before your cookie expired.
Back to Top 10. The Graduate School Review Process
Once you have completed the review process as outlined in the Thesis Manual
, you may then submit your thesis or dissertation
electronically. Once your thesis or dissertation has been approved by
your committee and all appropriate forms have been completed and submitted to
the Graduate School by the appropriate deadlines
you may submit your thesis or dissertation electronically. Back to Top
If anything about your ETD needs to be changed before it can be approved, the
Graduate School may send you a notice, which is a brief message describing the
steps you need to take to complete your ETD. Notices are generally delivered
as email messages to whatever author email address you entered for your ETD.
Notices may also be sent to your committee chair if there are problems reaching
you. Once you receive a message indicating that you have a notice, you should
login again and make the requested changes. Once you have made the requested
changes, it is very important that you send a response to the Graduate School,
so that they will know that your ETD has been updated and is ready to be reviewed
again. Back to Top
If you would like to stop work on a partially completed ETD and completely start
over, the "Start Over" link in the ETD Status block that appears on
most pages will give you the ability to completely remove all of the files and
information you have already added and start again. |
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the ETD Team Page Updated: June 11, 2003 |